Job Details
Full Time
SHAH ALAM
CEO OFFICE
Bachelor's degree in secretary/business
administration or a related field
About the role?
Bateriku.com is seeking a skilled ADMINISTRATIVE OFFICER to join our CEO OFFICE department.
Key Responsibilities
- Manage the calendars/schedules of the CEO and Directors, including organizing all appointments, internal and external meetings, and travel arrangements.
- Facilitate meetings, including preparing meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes.
- Follow up on matters agreed upon in meetings and liaise effectively with internal departments and external organizations on behalf of the CEO and Directors.
- Prompt the CEO and Directors on impending work deadlines for both internal and external commitments, e.g., reports, presentations, conferences, projects.
- Ensure that the CEO and Directors are well briefed and prepared for any engagements.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO and Directors.
- Maintain a good filing system for smooth and quick information retrieval.
- Classify and keep a record of all incoming and clearing of outgoing correspondence.
- Prepare official correspondence, memorandum agendas, and external letters.
- Assist in the preparation of presentations and organize internal and external events.
- Any other relevant tasks or tasks assigned by the CEO and Directors, including assistance with personal matters.
- Required to be available as and when needed.
- Preferred Male for this role.
Requirements
- Candidates must have at least a Bachelor's degree in secretary/business administration or a related field
- Minimum 1 year of work experience as a secretary or personal assistant (PA)
- Preferably male candidates
- Candidates who can start immediately or on short notice would be an advantage